Hostel Management System in PHP & MySQL

The Hostel Management System is a full-featured software application designed to streamline all administrative tasks related to managing a hostel. Developed using PHP and MySQL, it provides a robust and user-friendly platform for hostel administrators and students alike. The system efficiently supports student registration, room management, fee collection, attendance and entry tracking, complaint management, and course administration.

Core features include:

1. User Management: Students can register with their personal details and manage their profiles. The system supports secure authentication with session management, password change functionality, and comprehensive user logging with IP address and location tracking.

2. Room Management: Hostel administrators can create and categorize rooms based on seater capacity, track room availability, manage bookings by students, and view detailed room information including fees.

3. Accommodation & Billing: The system manages hostel bookings, tracks payments and fees, and records the duration of each stay. Food status tracking ensures proper management of meal plans for accommodated students.

4. Course Management: Administrators can create, edit, and manage courses offered to students.

5. Attendance & Entry Tracking: The system records late entries and manages leave requests, maintaining comprehensive logs of student attendance and absences.

6. Payments & Finances: Payment tracking is thorough, enabling viewing of all payment records and history per student.

7. Admin Dashboard: A powerful dashboard facilitates admin profile management, full control over student and room management, and logs admin activities for security and auditing.

8. Personal Details Management: Captures complete student personal information, including guardian contacts, emergency contacts, and both correspondence and permanent addresses.

9. Database Support: Uses MySQL/MariaDB for persistent and reliable data management. Includes support for multiple Indian states for address management.

This system is designed to minimize manual errors, enhance operational efficiency, and improve data security. It provides detailed reports on occupancy, payment status, and other vital statistics for better decision-making. The user interface is responsive, making it accessible across devices.

Compatible With

• PHP version 7.3 and above
• MySQL / MariaDB latest stable versions
• WAMP, XAMPP, LAMP, MAMP, or similar web servers
• Modern browsers including Chrome, Firefox, Edge, Safari
• Responsive design supporting mobile devices and tablets